Top 5 Task Management Tools for Virtual Assistants

Are you finding it challenging to manage your tasks effectively? Do you often miss deadlines because it's challenging to keep track of due dates and monitor the progress of your projects?

If so, utilizing a quality task management tool could be advantageous and put you in a better position moving forward.

What is a task management tool? 

A task management tool allows you to plan, organize, and prioritize tasks so that they are completed efficiently and within their defined time frame. Task management tools can help you with all things related to project management, from deadlines to budgeting and everything in between. 

While there are hundreds of task management tools available, finding the right one for you and your needs may be challenging. To help you narrow down your search, here are our top 5 management tools to keep you and your business on track:

 1. Asana - This is a project management software best suited for smaller teams looking to improve collaboration and accountability. It allows teams to create tasks quickly and include due dates as they're assigned, so the people that work with you know when things need to be completed. Specific team members can also be assigned to certain tasks, can mark their progress along the way, and check things off as they’re completed. Additionally, tasks can be prioritized and team members can comment directly on tasks, rather than having to go back and forth via email chains that tend to get confusing. 

When it comes to ease of use and navigation, Asana’s user interface and user experience are virtually unparalleled. Depending on the size of your team and your needs, Asana can cost anywhere from $10.99 per user, per month, and up. However, there is also a free plan available for individuals and teams just starting out. Asana is a tool that we use all day, every day, and is, without a doubt, a top recommendation. 

2. Trello - this is another one of the handiest project management tools available online. It is cloud-based and uses Kanban boards to track the progress of your projects and tasks. In case you’re not familiar, Kanban is a lean software development method used for managing the creation of products that focus on just-in-time delivery of functionality and controlling the amount of work in progress. Trello also shows you who is currently working on what, which is especially helpful in determining who is responsible for a particular task and the progress they are making.  

Trello is available for free, allowing users to work with an unlimited number of boards, lists, and cards. There is also a paid version with more perks, costing $10 per user, per month (paid annually).

3. Basecamp - Basecamp is one of the most well-known online project management tools that allow users to set up to-do lists with tasks and deadlines. The software brands itself as an "all-in-one toolkit for working remotely." Compared to other remote working solutions, it stands out because of its wealth of built-in collaboration tools, like group chat, message boards, and team schedules.  Basecamp offers a flat fee of $99 per month, regardless of team member size.

4. Monday.com – This project management tool helps teams manage complex projects by streamlining workflows and enhancing collaboration. Its user interface looks similar to an Excel spreadsheet and offers powerful features for planning and tracking everyday processes. Monday.com pricing is inexpensive, with its cheapest plan costing around $5 per user, per month and billed in chunks of five users (which works well if you have a few dozen team members).

5.ClickUp - ClickUp is the world's #1 Agile project management software.  This system works similarly to Asana, but it’s great if you’re managing multiple clients or high-level projects that need a lot of attention. Used by teams of all types and sizes worldwide, it's the only tool you need to manage multiple projects in your workflow.  ClickUp has tons of powerful features for all your project management needs, from creating plans to tracking progress. 

Efficiently managing projects and collaborating with clients and fellow virtual assistants can be challenging. The good news is that there are many accessible tools out there to help everyone stay in sync. Whether you take our word for it and adopt one of the five we recommend, or get out there exploring on your own, don’t hesitate to take advantage of management tools that will increase your productivity and maximize your time and resources. Management tools promote smooth sailing all around!